When planning a event Whether it's a corporate event, a wedding, or a live show, incorporating an LED screen can elevate the experience to a new level. But before choosing a screen, it's crucial to understand the costs involved. rent LED screens for events. Prices can vary significantly depending on several factors that impact the total cost.
In this guide, we will detail the pricing structure of LED screens for different types of events and provide information on how to make an informed decision.
What is an LED screen for events?
- Live performances
- Conferences
- Weddings
- Exhibitions
- Outdoor advertising
These digital displays offer crisp images, high brightness, and the ability to adjust the screen size to suit the size and space of the event.
Typical prices for LED screens for events.
| Event type | Price range |
| Small-scale events in indoor venues | $300 – $1,200 |
| Medium-sized conferences | $1,500 – $4,000 |
| Large-scale outdoor events | $5,000 – $15,000 |
| Concerts and festivals | $10,000 – $30,000 |
These prices typically reflect the rental costs of the LED screens and may or may not include additional services such as installation, technical support, and transportation.
Factors affecting LED screen prices
1. Pixel size (Resolution)
The spacing between pixels (pixel pitch) refers to the distance between the LED pixels on the screen. A smaller spacing (for example, P2.9) means higher resolution, while a larger spacing (for example, P6This is more suitable for large events with remote spectators.
- Smaller spacing = higher resolution = higher price
- Indoor events typically use spacing of 2.9 to P3.9
- Outdoor events can use spacing of P4.8 P6
The choice of the ideal pixel spacing will depend on how close the audience is to the screen.
2. Screen size (measured in square meters)
The rental price for an LED screen is usually calculated per square meter. A larger screen will increase the price, as it involves more panels and a larger area to cover.
For example, a 5m x 3m (15 m²) screen will cost more than a smaller setup with the same pixel density.
3. Internal versus external use
Outdoor LED screens require special features, such as higher brightness (to compensate for sunlight), waterproof coating, and reinforced mounting. These features make outdoor screens more expensive than indoor ones.
- External screens: US$ 100 – US$ 200 per m²
- Indoor screens: US$ 80 – US$ 150 per m²
4. Rental duration
Rental costs are typically calculated per day. The longer the rental period, the lower the daily rate.
- One-day event: Full price
- Event lasting 3 to 5 days: Discounted daily rate
- Long-term rentals: Additional discounts
5. Installation and support
Many LED screen rental packages include installation, but technical support and transportation costs may be charged separately. This may include:
- Professional installation
- Technicians on site
- Video processors
- Power supplies
When requesting a quote, check if these services are included or if they are charged separately.
Price of LED screens for different types of events.
Events and Conferences Corporate
- Price range: US$$ 1,500 – US$$ 6,000
- Configuration: Internal screens, usually of medium resolution.
- Uses: Presentations, branding, speaker introductions
Weddings and private events
- Price range: US$$ 800 – US$$ 3,500
- Configuration: Small screens for images or as a decorative background.
- Use: Displaying videos, photos, or live streams.
Concerts and festivals
- Price range: US$$ 10,000 – US$$ 30,000
- Installation: Large, high-brightness outdoor screens
- Uses: Live presentations, audience interaction, advertising.
Event Sports
- Price range: US$$ 2,000 – US$$ 12,000
- Configuration: Medium to large screens for live broadcasts and scoreboards.
- Use: Displaying real-time scores, replays, and even promotions.
Rent or buy LED screens for events.
- Buying a screen for indoor use: US$ 700 – US$ 1,500 per square meter
- Buying a screen for outdoor environments: US$ 1,000 – US$ 2,500 per square meter
When buying, you'll also need to factor in maintenance and storage costs, which makes renting a more flexible option for short-term needs.
Prices may vary depending on screen size (21.5″, 27″, 32″, 43″), hardware modules, brand customization, and required software integrations.
Conclusion
LED screens for events can transform your event from ordinary to extraordinary. Understanding the factors that influence the price will help you make an informed decision without overspending. Whether it's for a corporate seminar, a wedding, or a large festival, LED screens can elevate the experience.
If you need help calculating the costs of your specific event, get in touch To receive personalized recommendations. Let's bring your event to life with the perfect LED setup.
